E-Mail Webster

Message Store User

A message store user is a normal user with a mailbox directory (accessible from POP3 and IMAP4 clients) who will be receiving mail messages addressed to their username. Most users will be message store users. When defining a message store user, you must specify a password.

Alias

An alias user is a recipient address that redirects messages to a normal message store user (no mailbox directory is created). You may want to create an alias user when a particular user’s name is commonly misspelled or is referred to by several versions (for example, L_Dempster@eudora.com, ld@eudora.com, and Leslie_Dempster@eudora.com all refer to the same user). When creating an alias user, you are required to enter an address to redirect mail to.

Inactive

An inactive user is a mail address that returns an error message for any messages it receives (no mailbox directory is created). Normally you define inactive mail addresses when a user leaves the company. When defining an inactive mail address, you must specify a text string to be returned to the originator in a non-delivery report  e.g., "Leslie no longer works here"). 

Send To

A send to user is a recipient address that automatically redirects messages to a server that you specify (no mailbox directory is created). You can also create a send to address that discards incoming messages.

Robot

A robot is a mailbox for a mail agent, such as the list management agent.  The list management agent receives messages, usually asking to be added to or deleted from lists, carries out these commands if possible, and returns a response to the sender.  When you expand a local domain, the user accounts that you set-up display in the right pane of the Management Center main screen with their appropriate icons.

Distribution Lists

Distribution lists allow users to refer to a group of recipients by a common name (e.g., the Marketing distribution list would contain all Marketing employees). When users address a message to a distribution list, all members of the distribution list receive the message.

Shared Folders

A shared folder is a mailbox that several users can access to view the same original messages. However, instead of copying a message to the mailbox of every distribution list member, the message is placed in a single mailbox to which multiple users have access. 

Shared folders provide a bulletin board type of service. Like a distribution list, multiple users can view the same message. You can choose to create a shared folder which is simply a directory other users can copy messages to. Or you can create a mailbox and address for the shared folder, so people can send mail directly to it.

Users who have access to the shared mailbox or folder are not notified when a message is placed in the mailbox. Instead, they should periodically check for new messages. So you may create a distribution list called sales@ido.net and also a shared folder called SalesBulletin@ido.net.  Important messages that all members should receive and read promptly should be addressed to the distribution list.

Informational messages for interested members might be addressed to the Sales shared folder. This may be especially effective for large messages, as bandwidth is saved by sending to a shared folder where only one copy of the message is created.

Note: All shared folder users have both read and write access to the folder, so any user may delete messages in the folder.